Terms and Conditions

Terms and Conditions

Bookings

1.1 Your booking is not confirmed until you receive a booking confirmation letter or email from us.

1.2 By placing an order with us either verbally or via e-mail regardless of whether a booking form has been returned or deposit paid it is deemed that the customer has read, understood, fully agreed to and is bound by all our terms and conditions of hire.

1.3 In the event that PhotoHut is not ready to commence at the agreed time due to our fault, then we will still operate the agreed hire period by extending the finishing time of the hire (venue permitting). In the event that the hire does not start at the agreed time, as setup has been delayed due to any unforeseen circumstances that are no fault of PhotoHut, then the hire will still end as per the agreed time on booking form. In the event that we have set up in time but the hire does not start at the agreed time due to over running of previous activities by you or venue, the hire will still end as per the agreed time on booking form.

1.4 PhotoHut cannot be held responsible for any circumstances outside of our control that may prevent us from attending your event; these may include but are not limited to severe weather conditions, traffic delays, breakdown of our vehicles, sickness or equipment failure. In the case that we cannot attend or fulfil your hire due to events beyond our control we will contact you or the venue as soon as possible. In these instances our liability will be limited to refunding all of monies paid.

1.5 Please note that certain dates and areas may incur additional costs. New Year’s Eve Charges are currently @ £799.00 for 4 Hours and A surcharge of £1 per mile is payable for all events further than a 100 mile round trip from our base in BS15

Prices, Deposit & Balance Payments

2.1 A non-refundable deposit of £100 is required to secure your booking.

2.2 The remaining balance is to be paid in full and cleared 6 weeks prior to the event start date. If the operator uses the equipment for a time period in excess of the service period agreed, the coverage in rental time will be billed to the operator and must be paid before additional hours are provided.

2.3 Advertised prices are subject to change without prior notification.

2.4 PhotoHut reserves the right to charge interest on all overdue accounts at 2% above its banker’s current interest rate

2.5 Additional hours are charged at £80 and Idle hours are charged at £25

Cancellations

3.1 All cancellations must be confirmed in writing via text or email.

3.2 Any cancelled order is subject to the following cancellation charges:

Within 6 weeks prior to event 50% of order value

Within 4 weeks prior to event 75% of order value

Within 2 weeks prior to event 100% of order value

Equipment

4.1 PhotoHut reserves the right to substitute hired equipment with that of a similar type and value without prior notice in the event of previous damage or loss of booked equipment.

4.2 All sizes quoted are approximate

4.3 All goods remain the property of the company at all times.

4.4 The company reserves the right to amend or alter any product specifications without prior notice.

Site Location, Facilities & Conduct

5.1 Hired equipment will be set up in one location only as agreed on arrival and will not be moved once set up. Please ensure prior to the event, there is sufficient space at your venue to set up the photo booth. If we are unable to set up, due to lack of space. We are not liable to refund any monies paid.

5.2 Please ensure that you have obtained permission at your venue to use the photo booth.

5.3 Please inform us of any circumstances that would make setting the booth up more demanding, including going upstairs, long distances from unloading area to venue etc. We allocate a set period of time for setting up our equipment at your venue which is included within you price, but if there are any complications that are not made known to us beforehand then unfortunately this will come out of the run time.

5.4 The client is responsible for ensuring that suitable security and crowd control measures are in place prior to start of event.

5.5 PhotoHut reserves the right to cease operation and remove hired equipment from site if at any time a representative of the company feels that guests or clients conduct endangers the safety of the guests, clients, themselves or the safety of the hired equipment. In such cases no refund will be given and full contracted fees will be due to the company.

5.6 PhotoHut reserves the right to refuse guests admission into the photo booth if our staff feels they are too unruly.

Liability & Insurance

6.1 The client agrees to cover the company for any damage or theft of the PhotoHut’s equipment whilst on hire.

6.2 PhotoHut accept no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

6.3 PhotoHut reserves the right to recoup any damage to booth caused by the customer

 

All other terms and conditions

7.1 PhotoHut may use any of the photographs from your event for suitable means; this includes but is not limited to advertising and promotional material either in print or on the internet. Attending your event would mean you agree and permission has been granted to do so by yourselves and your guests.

7.2 By hiring a photo booth from PhotoHut means you agree to all of our Terms and Conditions.

Please contact us if you are unclear on any of our terms and conditions before you book a booth for your event. We are only too happy to answer any questions you may have.

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